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    1.   Qualification Guidelines 2023: 

• All inquiries are reviewed and juried.

• You must be a pre-registered, paid vendor to sell and participate in the Market. No drop-ins or spontaneous walk-through promotions.

 

2.   Submit an Inquiry:

In order to be considered for participation in the Thursday Evening Market and/or the Sunday Farmer's Market at the Mary Winspear Centre, your first step is to submit a Detailed Inquiry by email. This must include:

1. specific details about your particular product or item

2. indicate whether the items are handmade by yourself

3. include as much information as you can, along with some history about yourself, and your experience with markets

4. include a good photo representation of your items and your setup, especially if you are a new inquiry

5. include your contact information

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3.   Review and Selection Procedure:

• Applications are by invitation only - they are not available online.

• Only those reviewed and selected will be invited. Participation in past Markets does not guarantee a space in subsequent years; everyone must submit a new inquiry each season for review.

• If selected to receive an invitation to participate, vendors are given a deadline to respond and complete their application process. If there is no response by the required deadline, their inquiry will go on a waiting list, and others will be considered.

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4.   Guidelines for Category Selections:

• Our policy includes limiting the number of vendors represented in any one category. All inquiries are reviewed and juried.  The Sunday Market is open to vendors who make, bake or grow their own products and a select group of direct sales, and imports.  The Thursday Evening Market is a "blended market" and in addition to make, bake or grow products, is also open to a limited representation of imports, commercial or retail, direct sales, retro. 

• Should the response from the first group of invitations enable us to fill some categories, then they will be considered full for the season.  If this does not happen, then newly submitted inquiries will be reviewed with new selections made, followed by invitations to those selected.

• This policy has allowed us to introduce new vendors each year and helps to keep the market fresh and interesting.  All inquiries remain on a list for the season, and should things change in any category, they will be considered for participation.

• Participants, in all categories, are juried and reviewed,  and if accepted, are invited to participate,  Some categories will be limited, in order to keep a fair and balanced representation, to the public, and the participant.

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5.   Participation and Payment Policy:

• If selected, you will receive an invitation and application and may choose the dates you wish to attend.  All chosen market dates must be marked on the application. The application must be submitted by the deadline indicated.  This process requires a pre-payment plan in place, for all chosen dates,   This is required to secure your participation.

• *Minimum attendance is 3 market dates. In order to secure participation, payment for 3 dates is required with your application and is non-refundable.  Subsequent payments will be for 3 or more dates at a time.

• We do not accept payments on Market Day and we do not have a Drop-in Policy. 

 

6.   Market Booth:

• Each booth space is 10ft x 10ft.

• Participants are required to supply their own display material including a tent, tables, and any other materials required.

• Vendor Setup time is 3:30 pm for the Thursday Evening Market and 8:00 am for the Sunday Farmer's Market.

• The Thursday Evening Market is open to the public, from 5:30 to 8:30 pm and the Sunday Farmer's Market is open from 10:00 am to 2:00 pm.

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7.   Market Fees:

• $80.00 per market. ( insurance is included in this fee) There is a 3 market minimum attendance required.

• Paid in advance, with the return of your application,  this amount of $240, is required, in order to secure your participation. This is non-refundable.

• Pre-payment Option:  in advance for all the booked dates advertised, and received with your application. There is no refund for cancellations, or missed markets with this option.

• Market Packages and fee options are available with details and included on approved vendors' application forms.

• Preference will be given to those regular vendors, who book all dates.

• Our preferred payment method is E-transfer, but we will accept checks.  Credit card payments will be considered. 

• These guidelines and policies apply to all categories. 

 

Please email all inquiries to westcoastimpressions@outlook.com.

Laurie McDermid   250-507-0108

Darren Westwood  250-507-7739

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